Minutes of Board of Directors (BoD) Meeting

Saturday, 4 December 2010

Best Western Inn & Suites

602 N. General Bruce

Temple, TX  76504

Attendees:

George Curl, President

Greg Reynolds, Vice President/Chief Steward

Bruce Revennaugh, Treasurer

Don Gwynne, Secretary

Roy Allen, Authenticity

Lisette Strandh, Registration

David Griffith, Tech Inspection

Herb Hilton, Membership

Grover Maurer, Safety

John Fershtand

Harold Pace

Dan Ruehs

John Atwell

Ron Shade

Jay McClanahan

 

1.  Call to Order:  The meeting was called to order at 12:00 pm by the President, George Curl.

 

2. Consent agenda:  Herb Hilton moved to approve the previously distributed Consent Agenda.  Lisette Strandh seconded the motion. The motion was unanimously approved.

 

Consent Agenda items thus approved were:

• Minutes of the 22 May 2010 BoD meeting
• Pay bills/reimbursements:
• Radio repair and replacement
• Timing & scoring software and hardware
• Replenish log books
• Pallet of oil sorb (TWS)
• Approve ballot for 2011 Directors election

 

3.  Membership: Herb Hilton handed out a printed Membership Report, as follows:  386 members, of which 317 are current, 69 are non-current.  44 are new members.  287 are Competition Members, 30 are Associate Members, 17 are Corporate Members (12 are racers), 8 are Honorary Members (3 are racers).  76 are currently in the Novice program.  We had 30 visitors race with us under the 2 free pass rule.

 

4.  Treasurer's Report:  Bruce Revennaugh handed out a printed Treasurer’s Report titled “Preliminary 2010 Results”.  CVAR currently maintains adequate reserves to successfully deal with two consecutive very-low-turnout events, should they occur.  Don Gwynne moved that the Treasurer’s Report be approved, and Herb Hilton seconded.  Unanimously approved.

 

5.  Registration Report:  Lisette Strandh reported at present CVAR accepts VISA and MasterCard for registrations, but she was exploring the feasibility and costs of accepting American Express and Discover as well. 

 

6.  Tech Inspector’s Report:  David Griffith reported that there are not many models of SA2010 helmets currently available, and that the SA2005 helmets will continue to be accepted, but SA2005 is the minimum.  SA2000 and motorcycle helmets are not acceptable.  As before, HANS is recommended, but not required by CVAR.

 

7.  Chief Steward’s Report:  Greg Reynolds discussed the roles of Event Chairs, and of Bob Green II’s position of Operations & Tower Chief.  Greg said he had processed 147 competition license renewals, including 18 new drivers.  He then gave a report on the recent Vintage Motorsports Council meeting.  Insurance experience in CY2010 has generally been good, so rates are not increasing at this time.  It appears from comments made by the other VMC meeting attendees that CVAR is the only organization showing growth in membership and race event participation.  All other clubs are apparently either flat or declining.  CVAR renewals of VMC licenses currently constitute VMC’s largest single source of income.  Greg said that he touted the British Small Bore event next May at Eagles Canyon during his VMC meeting participation. 

 

8.  President's Report:  George Curl addressed several topics, including:

• CVAR’s racing schedule for 2011 is set, and advertisements are being placed in Victory Lane and Vintage Motorsport.
• DLB needs to know who is authorized to speak for CVAR.  Members are calling DLB with change requests, etc.   Lisette Strandh and Herb Hilton are the sole designated CVAR contacts for DLB.
• At present, the only authorized contact for website additions and insurance negotiations is George Curl.
• The February 2011 event at TWS conflicts with the 24 Hours of Lemons in Houston, which may pose a problem regarding worker availability.
• Discussion of problems in November 2010 with early opening of TWS gates on Thursday evening.

9.  Break declared at 1:10 pm; meeting resumed at 1:20 pm.

10.  Member Inputs –

• Grover Maurer discussed overly aggressive driving on test-tune-practice (TTP) days.  All drivers should expect a significantly less tolerant attitude regarding incidents on Fridays.  TTP is not for racing; people are testing their cars, learning the course, etc.  This will be emphasized by the Chief Steward and Safety Chief at drivers meetings.
• George Curl thanked John Fershtand for his service to the club, and praised his attitude and judgment as valuable stabilizing influences during a period of significant changes.
• John Atwell presented a proposal for a complete overhaul of the CVAR website, for which he would be compensated in various ways.  After discussion, Lisette Strandh moved that John’s proposal be tabled pending study by a committee.  John Fershtand seconded the motion, which was unanimously approved.  George Curl appointed Lisette Strandh, Jay McClanahan, David Griffith, and Herb Hilton as the committee to work with John, and report back to the Board with their recommendations in January 2011.
• Herb Hilton discussed whether CVAR wanted to make rule changes or rule exceptions to bring in some more exotic cars, e.g., the continuation Grand Sport Corvettes.  Discussion was generally negative, and no changes regarding CVAR’s car acceptability rules are planned.

11.  Authenticity – Roy Allen: 

• Should we migrate the Tech Declaration sheets to the DLB Racing website?  At present, we are nowhere near 100 percent compliance with Tech Declaration sheet submittals in most race groups.
• A petition regarding SFP rules was discussed.  Bruce Revennaugh moved that the petition be approved, and Lisette Strandh seconded.  The proposed SFP rules changes were approved unanimously.   George Curl cited the SFP proposal as a great example of the right way our rules change process should be followed. 
• A petition regarding Sports Racing Cars was discussed.  The Competition Committee’s recommendation is that it not be approved.  John Fershtand moved that it be disapproved, Lisette Strandh seconded the motion, which passed unanimously, including the President’s vote. 
• A Formula Vee proposal regarding tires was discussed.  The proposed rule change would align CVAR FV tire rules with the Vintage Monoposto FV rules, which read “Any type and size of tire (radial, bias-ply or factory treaded racing) that may be safely fitted to the specified rims may be used.  Slick, hand-grooved, special wet racing tires or recapped tires are NOT allowed.  Minimum overall rear tire diameter is 24 inches.”  A total of 19 current FV drivers were polled, and all were in favor of the proposed change.  Only four 2010 FV drivers could not be reached for polling.  The proposal paperwork included the names of the responders, the date of their response, and the names of those not contacted.  The change was viewed favorably, but will only be implemented in 2011 by “gentleman’s agreement”, and not become a formal rule until 2012 at the earliest. 
• Posting of points standings should be available on the CVAR website approximately 30 days prior to the next event.

12.  Room cleared for brief Executive Session discussions at 2:48 pm; the open meeting was resumed at 3:04 pm.

13.  Action Items: 

George Curl to contact Andrew Fawcett regarding the invoice from CVAR’s Internet provider.

Website Committee to report back in January 2011 with their recommendations.

Roy Allen to clarify one point in the SFP rules change proposal which was approved, and add (to the website posted rules) the Group 6 eligibility year  increase to 1981 which was approved in the May 2010 Board Meeting.

14.  The next CVAR Board Meeting is scheduled for January 15, 2011, Saturday, 12 noon, at the Best Western in Temple, TX.

 

15.   John Fershtand moved the meeting be adjourned.  Lisette Strandh seconded, and there being no further business, the meeting was adjourned by President George Curl at 3:07 pm.

 

Respectfully submitted,

 

 

            /signed/

Don Gwynne, Secretary

 

 

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