CORINTHIAN
VINTAGE AUTO RACING INC
TREASURER'S
REPORT TO THE MEMBERSHIP-YEAR ENDED DECEMBER 2009
Corinthians-
At Saturday morning's drivers meeting next February, turn to the
Corinthian
standing next to you and thank him/her for being there; in 2009
while other clubs
around the country were experiencing 20 to 40 % decreases in
participation, our
participation increased by some 6 %. My understanding is no other
club had an
increase in participation. Your participation garnered some very
tangible results.
CVAR "staged" six events during 2009, four in Texas and two at Hallett
in
Oklahoma. These events generated 725 entries compared with 683
entries for 2008
Event by event participation looks like below.
TWS Feb
HMRD Apr
ECR May
TWS Sep
HMRC Oct
TWS Nov
2008
141
98
130
112
89
113
2009
129
78
135
135
110
138
2009 entry and related fees were received in the amount of $ 234,350-
compared to
$ 218,100- for six events in 2008. There was a significant
increase in Friday
Test & Tune participation which increased our total
fees.
Event costs for 2008 ran $ 213,100-; a push by the board to cut
costs and
a most generous gesture by Sam LeComte to pay for dinner at Eagles
Canyon resulted
in a reduction of total expenses for the year of some $
8,000-.
In addition to entry fees the "club" received some $ 17,000- in dues,
sponsorship
and miscellaneous monies in 2009 compared to $ 14,000- in 2008.
We are now
publishing a newsletter at less cost than the postage costs we incurred
before
instituting our on line registration.
As a result we have a cash reserve that should enable us to cover the
cost of
two disastrous events in terms of participation before we need to start
worrying.
Our cash balance is double what it was at the end of
2006.
I have heard that some clubs are in a fight for their very
existence; we do not
have this problem as our cash reserves have increased each of the last
three years.
In prior years, we needed collection of the next year's dues to cover
our track
rental deposits for the coming year; that is not the case as of
now.
YOU ALL MADE 2009 A GREAT YEAR !
I personally think our model of maximum track time at a lower than
typical cost
in period correct cars is working very well and hope you are enjoying
it as much as
I am.
Additionally, I got to see a Lister Maserati, a Porsche Special, Talbot
Lago,
1925 Bugatti and a gaggle of Indy cars run; having led a
"sheltered life", all
of those were a first for me. It is my understanding that our
club had more
cars at Monterrey than any other organization in the US in 2008. It all
makes one
kind of proud to say he/she is a Corinthian.
3.Membership:HerbHiltonpresentedthemembershipreport:
298currentmembersofwhich264 are competition members;43newmembers.
Herbbrieflydescribed "OperationComfort",wheretheTexasCobraClub hasdonatedaLoneStarCobra replica,amongotherdonations."OperationComfort"providessupporttoourservicememberswho
havebeenwoundedinAfghanistanorIraq and arereceivingtreatmentat BrookeArmyMedicalCenter.Thegoal is forourwoundedmilitary,whohavegivenso muchforourcountryandthe
world,toseeintangiblewaysthat weappreciatetheirsacrificesandthat wewant tohelp them recover asquicklyandcompletelyaspossible.Formoreinformation,gotowww.operationcomfort.org.
Herbbriefedhisrollover accidentat TWS
Turn7, and citedseveral othersimilarmishapsat thesame corner.Possiblesafetyrecommendationsforimprovementstotherunoffareawerediscussed.
WhileHerbheldthefloor,AgendaItem#9concerningCVAR'sguest rule policyoflettingnon-members from otherVMCclubsracewithustwiceayearwasdiscussed;afterdiscussion,nochangeswereproposed.
6.TechnicalInspection Report:DavidGriffithreportedthat last weekendat
TWS, anunregistereddrivergot
ontothetrackduringFriday'stest,tune&practice.Thecarownerreportedlystatedthathehad
beentolditwasOK. Investigationoftheincident continues.Discussionensued regardingvariousmethodsfor assuringalldrivershavesubmittedregistration info andsignedwaiverforms.Discussionof appropriatepenaltiesagainstdriversand/orcar ownerswasdiscussed. An actionitem
was
assignedtoDonGwynneto research currentlypublishedCVAR rules,prior BoardMeetingminutes,and priorCVARNewslettersforpriorinformationregardingthisissue.
Therewas furtherdiscussionregardingTechnicalInspectionofbatterymountingprovisions,includingminimumsafetystandards.Themethodsand adequacyofallbatterymountingswillbescrutinizedduringTechInspection. Asforwhichcompartmentthebatteryislocatedin,that
will henceforthbeamatter forAuthenticityandGroupRepresentatives.
Aset
ofdrawings,withspecificsonmaterials,fastenersizes,etc.was approvedbytheBoard asonemethod,butnotnecessarilytheonlymethod,ofsatisfyingCVAR'stechnical andsafetyrequirementsforbatterymountingsecuritywhen thebatteryistobelocatedwithinthedriver'scompartment.
2.Incredibly,at some racevenues,thecornerworkersareprohibitedfrom leavingtheirbunkers.Themust remaininplaceandsimplyobserveuntilsafetycrewtrucks, firetrucks,and/orwreckers arriveonthescene.Wedon'twant toget that startedinCVAR.
D.Reviewoftheyear'saccomplishments-CVAR raceattendanceisupapproximately20% for the year, whereas every
other VMC member club reports their 2009 attendance numbers are
down. CVAR finished the fortheyear,whereaseveryotherVMC member clubreportstheir2009attendancenumbersaredown.CVARfinishedthe yearsolidlyintheblack,withreservesjudgedadequatetocover two low-turnout events in
2010, should they occur.
14.Thenext meetingwasset forSaturday,16January2010,sametimeandplace.Thismeetingwill constitutetheAnnualMembershipMeeting, as requiredbytheBy-laws.All memberswillbeencouraged to
attend.Electionresults
willbetalliedand announced at this meeting.
15.Therebeingnofurtherbusiness,themeetingwas adjournedbyPresidentGeorgeCurl at
2:11pm.
Respectfullysubmitted,
Wow that was
a great race weekend.Weather was great,
and 130+ entries made for a good time for all. That was our second
clean
weekend this year. The law of averages will catch us, but your efforts
really
pay off.
I’m
sure Art’s lap Sunday morning was the
longest of his life.How many can say
they passed the torch of vintage racing to their grandson? Very few I’m
sure.God speed Art, enjoy your retirement.I
really
think
Art
saw
how
fast
Joe was out of the box and
just didn’t
want another person to point around.
Speaking of
points; when faster cars are overtaking give ‘em a point so they know
which
side to take you on. (I’ve gotten real good at that). Another thing to
remember
is to respect your fellow drivers. Don’t light off the car while
sitting in the
garage. Push it out so the noise goes up instead of reverberating off
the
walls. Another common courtesy is to let a fellow driver you wish to
speak to
exit his car after coming off the track. Give the driver a chance to
get out,
grab a drink of water and take a deep breath before having your say.It makes for a lot nicer weekend.Remember that we are all out here to have a
good time driving, socializing or just wishing we were fast. Think
before you
speak, you can’t unsneeze and words said in anger or frustration are
the same.
Rules update:
It should surprise no one that the start of the
2010 year means
everyone is expected to be fully compliant with the GCR/PCS. Cars will
be weighed,
engines pumped and transmissions checked.Remember
you
are
the
curator
of
your
car.
It is your
responsibility to
make sure it is 100% compliant. Do you
know
what your boreand stroke is supposed to
be? Do you know what it is?
Cars must be weighed every
12
months.We plan on staggering that so
everyone doesn’t hit the scales at the same time. At Hallett or TWS
start
checking your weights.That will start
you 12 month period.
John Furlow’s three year stint as a
CVAR Director is drawing to a close.
WE have two board positions coming open this year; Director at Large
(replacing John Furlow)
and Chief Steward/Vice President.No, Bob
isn’t going away, just backing off to try another position for a while.
If you would
like to apply for one of these positions there is a way. Put together a
letter
and submit it to the selection committee. They will sift though the
applicants
and through an interview process select a replacement.
Being a
director is more than just a title. Your directors have many behind the
scenes
duties that make the club run smoothly. It takes a lot of time and
effort.
Hallett is
coming quickly. Formula Juniors are the feature and we should have a
whole convoy
of them. Get yourentry
in
soon.
Fall
in
N.E.
Oklahoma
is
beautiful
but about 10-15 degrees cooler than itis
here.
SO
BRING
A
JACKET.Hopefullythere
will
beNO
SNOW.
November is
our last race for 09 and first race for 2010. It also is the first time
we have
hosted Indy Roadsters. These early Indy cars are really cool. Just wait
until
you hear the Offy engine at full song on the TWS oval. We are six weeks
out and
already we have 4 confirmed and 10 verbal confirmed.
We also have
the end of the year awards party. Trophies have already been ordered,
now we
just have to let the cards fall where they may.
Members
are
encouraged
to
give
their
input
during
this
time. Board members will not be able to vote on
member’s
request but they will be investigated and reported, as action items, at
the
next BoD meeting.
9.
Membership fees
Proposal
to
level
membership
fess
rather
than
use
current
staggered
fee
schedule.
Proposal
is
to
level
membership
at
$75
annually for all
members. Currently new members pay $100 for
membership then $50annually.
Submitted by Don Gwynne, CVAR
Secretery, 9 August 2009
Change 1:ARTICLE
I,
OFFICES
As currently reads:
A.
REGISTERED OFFICE AND AGENT
The
registered office of the
corporation shall be maintained at The Law Offices of Bobbie J.
Peterson, 120
South Crockett, Sherman, Texas75090, and the
name of its
registered agent in the State of Texas
is Bobbie J. Peterson. The registered office or the registered agent,
or both,
may be changed by resolution of the Board ofDirectors,
upon
filing
the
statement
required
by
the
Texas
Non-Profit
Corporation Act.
Proposed to read:
A.
REGISTERED OFFICE AND AGENT
The
registered office of the
corporation shall be maintained at the home of Robert L. Green, 318
N.W.
Jill
Ann
Drive, Burleson, Texas,
76028-5614,
and the name of its
registered agent in the State of Texas
is Robert L. Green. The registered office or the registered agent, or
both, may
be changed by resolution of the Board ofDirectors,
upon
filing
the
statement
required
by
the
Texas
Non-Profit
Corporation Act.
Change 2:ARTICLE
I,
OFFICES
As currently reads:
B.
PRINCIPAL OFFICE
The
principal offices of the
corporation in the State of Texas
shall be located at 1267 Davy Lane,
Denison, Texas75020,
provided that the Board of Directors shall have the power to change the
location of the principal office in its discretion.
Proposed to read:
B.
PRINCIPAL OFFICE
The
principal offices of the
corporation in the State of Texas
shall be located at the home of Robert L. Green, 318
N.W.
Jill
Ann
Drive, Burleson, Texas,
76028-5614,
provided that the
Board of Directors shall have the power to change the location of the
principal
office at its discretion.
Change 3:ARTICLE
III,
MEETING
OF
MEMBERS
As currently reads:
B. ANNUAL
MEETING
The Annual
meeting of the members
for the purpose of counting ballots electing Directors and for the
transaction
of the other business as may come before the meeting shall be held each
year on
the third Saturday during the month of January. If the election of the
Directors shall not be held on the day designated in the notice of
meeting, or
any adjournment thereof, the Board of Directors shall cause the
election to be
held at a special meeting of the members as soon thereafter as
possible.
Proposed to read:
B. ANNUAL
MEETING
The
regularly scheduled January
meeting of the Board of Directors shall also constitute the Annual
meeting of
the members for the purpose of counting ballots electing Directors and
for the
transaction of the other business as may come before the meeting.All members are invited to attend this
Annual Meeting, as well as all other Board of Director meetings.It shall be held each year on the third
Saturday
during the month of January. If the election of the Directors shall not
be held
on the day designated in the notice of meeting, or any adjournment
thereof, the
Board of Directors shall cause the election to be held at a special
meeting of
the members as soon thereafter as possible.
Change 4:ARTICLE
III,
MEETING
OF
MEMBERS
As currently reads:
D. NOTICE
OF MEETINGS
A written
or printed notice stating the place, day and hour of the members'
meeting, and
in case of a special meeting, the purpose or purposes for which the
meeting is
called, shall be delivered not less than ten (10) nor more than fifty
(50) days
before the date of the meeting, either personally or by mail, at the
direction
of the President, to each member of record entitled to vote at such
meeting.If mailed, such notice shall be
deemed to be delivered when deposited in the United States mail, postage prepaid, to the member at his
address as it
appears on the records of the Corporation.
Proposed to read:
D. NOTICE
OF MEETINGS
A written
or printed notice stating the place, day and hour of the Annual meeting
of the
members, and in case of a special meeting, the purpose or purposes for
which
the meeting is called, shall be delivered not less than ten (10) nor
more than
fifty (50) days before the date of the meeting, either personally,
electronically (via e-mail) or by regular mail, at the direction of the
President, to each member of record entitled to vote at such meeting.E-mail notices shall be deemed to be
delivered when delivery confirmation is received back to CVAR from the
addressee.Notices to members not
positively confirmed as having received the e-mail communication from
CVAR
shall be mailed; such notice shall be deemed to be delivered when
deposited in
the United
States
mail, postage prepaid, to the member at his address as it appears on
the records
of the Corporation.
Change 5:ARTICLE
III,
MEETING
OF
MEMBERS
As currently reads:
E. VOTING
OF MEMBERS
A member
may vote either in person
or, unless the Articles of Incorporation or the Bylaws otherwise
provide, by
proxy executed in writing by the member. No proxy shall be valid after
eleven
(11) months from the date of its execution unless otherwise provided in
the
proxy. Each proxy shall be revocable, and in no event shall it remain
irrevocable for more than eleven (11) months. Where Directors or
officers are
to be elected by members, such election may be conducted by mail in
such manner
as the Board of Directors shall determine.
Proposed to read:
E. VOTING
OF MEMBERS
Where
Directors or officers are to
be elected by members, or proposals or issues are to be decided by a
vote of
the members, such election may be conducted in person, electronically
(i.e.,
website or e-mail), or by mail in such manner as the Board of Directors
shall
determine.In lieu of a vote in person,
a proxy may be executed in writing by the member. No proxy shall be
valid after
eleven (11) months from the date of its execution unless otherwise
provided in
the proxy. Each proxy shall be revocable, and in no event shall it
remain
irrevocable for more than eleven (11) months.
Change 6:ARTICLE
III,
MEETING
OF
MEMBERS
As currently reads:
H. VOTING
FOR ELECTION OF DIRECTORS
AND OFFICERS
Where
Directors or officers are to
be elected by members such election may be conducted electronically in
such
manner as the Board of Directors of the corporation shall determine. As
of the
date of this Restatement that manner and method shall be:
Annually
the Board will name a
Nominating Committee under Article IV Section F of these Bylaws to
publicly
solicit input and nominations from the members for all Director or
Officer
positions. Committee members will interview all potential candidates
(new or
incumbent) to confirm their interest, available time, qualifications
and their
specific experience for specialized positions. The committee will then
propose
a slate of recommended candidates to fill all expiring positions.
With the
approval of the Board of
Directors, the Nominating Committee will then attach or cause to be
attached to
the renewal form, as of the first of December, the ballot containing
the
recommended slate.
Each such
member, in renewing a
membership of any type may vote for any or all of the recommended slate
on this
ballot OR write in an alternate for any candidate on the slate.
The person
receiving the largest
number of votes cast for each position on the ballot is elected to such
position.Ballots will be counted at the
Board of Directors meeting the third week of January.All members are invited to attend.
Proposed to read:
H. VOTING
FOR ELECTION OF DIRECTORS
AND OFFICERS
Annually
the Board will name a
Nominating Committee under Article IV Section F of these Bylaws to
publicly
solicit input and nominations from the members for all Director or
Officer
positions. Committee members will interview candidates (new or
incumbent) to
confirm their interest, available time, qualifications and their
specific
experience for specialized positions. The committee will then propose a
slate
of recommended candidates to fill all expiring positions.
With the
approval of the Board of
Directors, the Nominating Committee will then attach or cause to be
attached to
the renewal form, as of the first of December, the ballot containing
the
recommended slate.
Each
member may vote for any or all
of the recommended slate on this ballot, or vote for a person on the
ballot not
part of the Board's slate, or vote for any eligible member via
write-in,
whether their name is listed on the ballot or not.
The person
receiving the largest
number of votes cast for each position on the ballot is elected to such
position.Ballots will be counted
publicly at the Annual meeting of the members/regular Board of
Directors
meeting, during the third week of January.All
CVAR
members
are
invited
to
attend.Notices
of the Annual meeting will be posted on the
CVAR website,
e-mailed to members, and any member not confirming receipt of the
e-mailed
meeting notice will receive a meeting notice via regular mail.
Change 7:ARTICLE
IV,
BOARD
OF
DIRECTORS
As currently reads:
B. NUMBER,
TENURE AND
QUALIFICATIONS
The Board
of Directors shall
initially consist of three (3)persons.
Each Director shall hold office for the designated term of their
position until
the annual meeting of the members and until his successor shall have
been
elected and qualified. The number of
Directors
shall not be less than
three (3). The current number of Directors shall be 9, comprised of 6
Officer
or Chief Director positions and 3 At Large Director positions.
Director
positions 1 through 6,
filled by Executive Officers or Specialty Chiefs, shall be elected for
a term
of one year and individuals filling such positions may, if
re-nominated, stand
for re-election.
At Large
Director positions 7
through 9 shall be elected for a single term of three years. No
incumbent At
Large Director shall stand for re-election. Provided however, that any
At Large
incumbent, elected by the Board of Directors to fill an unexpired term
of less
than one
year may stand for
re-election for a full term. The three At Large positions shall be
staggered so
that one such term shall expire each year.
Proposed to read:
B. NUMBER,
TENURE AND
QUALIFICATIONS
The
current number of Directors
shall be 11, comprised of 8 Officer or Chief Director positions and 3
At Large
Director positions.The number of
Directors
shall not be less than
three (3).
Each
Director shall hold office for
the designated term of their position until the Annual meeting of the
membership and until his successor shall have been elected and
qualified.
Director
positions 1 through 8,
filled by Executive Officers (President, Vice-President, Secretary, and
Treasurer) or Specialty Chiefs (Race Registration, Authenticity,
Technical
Inspection, CVAR Membership), shall be elected for a term of one year
and
individuals filling such positions may, if re-nominated, stand for
re-election.
At Large
Director positions 9
through 11 shall be elected for a single term of three years. No
incumbent At
Large Director shall stand for re-election to the same position.
Provided
however, that any At Large incumbent, elected by the Board of Directors
to fill
an unexpired term of less than one year may stand for re-election for a
full
term. The three At Large positions shall be staggered so that one such
term
shall expire each year.
After
unsuccessful attempts by Team Geezers’ Rolison and Callahan to “bust
their ass”
on theslick
ice
at HMRC in March, Gaudette managed to accomplish same in devastating if
not
spectacular
fashion
at ECR a couple of weeks ago.Chief
Steward Green awarded Gaudette a “10” for the feat,
giving
him 3 points for style and 7 points for location, landing at the rear
door of
the ambulance.
Seriously
folks, I would like to share some thoughts with those of you who may be
interested.
Thanks
to a lack of my own judgment, I managed to break my right femur
seriously
enough to have
my
right hip need replacement.This has
been accomplished, apparently in good order, and it is
now
up to me to complete the healing/rehab process.
There
has been considerable discussion about a second CVAR event at ECR and
concerns
thereabout,
some
of which I have myself.
<>WE
DO NOT HAVE TO BE CONCERNED WITH THE QUALITY AND PROFESSIONALSIM
DELIVERED BY
THE EMS TEAMS OF
WISE CO.
During
the course of the day, I was “handled” by three different EMS Teams and
the
Emergency Room
Staff
at Wise Co Regional Hospital in Decatur ( I
think, subject to
complications of mind altering drugs
made
available to me).To a person, these
people were as proficient and professional as you could
ever
want working on your person;when they
approached what they thought were their limitations,
they
so stated and made those arrangements they deemed in my best interests
. . .
and I concurred.
I
could not have been more pleased with the treatment/attention I
received the
track, in route to the
ER,
at the ER, and during trip home . . . did I tell you they deemed it
advisable
that I be flown back to
the Houston area for
surgery ? .
. . and then made that happen.
If
you are going to hurt yourself at the race track, it also does not hurt
to have
Mary Jo Summerville and
Geezer
Crew Chief Ted Griffin along as your guardian angels . . . I will be
forever in
their debt.
For
those of you who have expressed your concerns about my well being and
those
ofyou who were
<>concerned,
I
appreciate
your
thoughts
very
much.I
relish my time with CVAR and my track time just as much.To the the extent my lapse in judgement delayed or diminished yours, I sincerely
apologize.My objectives
do
not
and
I
hope
never
will
include diminishing the pleasure you get
from
being part of
the
CVAR family.
I
will be at TWS in September . . . maybe in a leg cast with a hand
throttle on
the car, but I will be there.
Thanks
again . . . You ARE a great group of people to be a part of !
Respectfully
submitted,
JohnG FV66
Wallet
Thief
5/1/2009
Photos of wallet thief from TWS,
Feb
2009. Please look to try and identify the suspects
Corinthian Vintage Auto
Racing, Inc. (CVAR)
Minutes of Board of Directors (BoD) Meeting
Saturday, 17 January 2009 Best Western Motel, Temple, TX
Attendees:
George Curl, President Bob Green,
Vice
President
Don Gwynne,
Secretary
John Fershtand, Director David Littlefield, Registration David Griffith, Tech Inspection
Roy Allen, Authenticity Herb Hilton, Membership
Tony Welch, Member Greg Reynolds, Member Jim Yule, Member
1. Introductions: The meeting was brought to order at
12:05 pm by the
President, George Curl. The group acknowledged Vice President Bob
Green's upcoming 67th
birthday. Herb Hilton and David Littlefield
were welcomed as newly elected members of CVAR's
Board of Directors.
2. Consent agenda: Bob
Green moved to approve the previously distributed
Consent Agenda. John Fershtand seconded
the motion. The motion was unanimously approved. Consent Agenda items
thus approved were:
Minutes of the November 2008 BoD
meeting Print ads VMC dues
3: Canvass of votes:
The resulting 2009 CVAR Officers and Board
Members are: George
Curl (President); Bob Green (Vice President); Don Gwynne (Secretary); John
Gaudette (Treasurer); Board Members are Roy Allen (Authenticity), Herb Hilton (Membership), David Griffith (Tech), David
Littlefield (Registration) and Harold Pace (Member at Large). Robert Metcalf received 27 write in votes.
4. Membership report: Herb Hilton
reported that CVAR membership stands at 313 total members, of which 263
are competition members. The current mailing list for the CVAR
newsletter includes approximately 600 persons. It is hoped that this
will help bring in some new members and bring back some prior members.
There was a discussion concerning membership dues and new member dues It will be on the May and September agenda.
Average new member and renewal of VMC clubs is $75. It was noted that
renewals are down, and that approximately 50 CVAR drivers have not yet
renewed their VMC licenses.
5. Treasurer Report: John Gaudette
wasn't present, but paper copies of financial reports were distributed
and reviewed. David Littlefield moved that the Treasurer's report be
approved; Herb Hilton seconded the motion, which passed unanimously.
6. Schedule: The 2009 BoD meeting schedule was set as:
May 30, 2009 (after ECR) October 3, 2009 (after TWS) November 21, 2009 (after TWS)
There was discussion of ways to reduce the
amount of money being spent at each event for race packets for the race
chairman. Entry lists will be posted near Tech, but fewer printed
copies will be made available.
Garage space renewals ($100 for three events) at
TWS are being received by Cindy Rodgers. Bob Green moved that unsold slots, if any, should be
available at $50 per single weekend from that event's race chairman.
Roy Allen seconded the motion, which passed unanimously.
7. VMC Report: Bob Green will represent CVAR at an upcoming Vintage
Motorsports Council (VMC) meeting in Ontario, CA, the weekend after the February event at TWS.
Bob noted that a growing number of VMC clubs are strongly encouraging
the use of HANS devices or equivalent, but
that at present, no vintage club is requiring them. HSR will reportedly
begin requiring them in 2010. NASA and most professional series require
them now. CVAR will publicize on our website and in our newsletter that
they are strongly recommended. Bob expects that they will become
required in the next couple of years, due to legal pressures on the
insurers.
A total of 205 CVAR members currently hold
up-to-date VMC competition licenses, but more than 50 of these will
expire before the February 2009 event at TWS. 45 CVAR members hold VMC
licenses that have been expired for a while but are still renewable.
CVAR is being invited to submit articles and
photos to Classic Motorsports magazine, as well as to Victory Lane magazine. Don Gwynne will write two different
articles and submit different sets of photos for the February TWS
event.
8. Newsletter: Jim Yule presented a
proposal for CVAR "sponsors" to be given advertising space in the CVAR
newsletter as one of the benefits of being a "sponsor". Bob Green moved
to approve Jim Yule's proposal; Roy Allen seconded the motion, which
passed unanimously. Herb Hilton is to get with CVAR webmaster Andrew
Fawcett to give priority on the website to "sponsor" advertisements.
Jim Yule was formally thanked by the Board for his excellent work in
creating and sustaining the new CVAR newsletter. Jim
Yule said that articles in the 600 to 800 word range
fit the publication's format best, and
encouraged submittals. The next CVAR newsletter will be mailed to all
2008 and 2009 members. Starting with the May 2009 issue, it will go
only to current members. Jim Yule solicited recommendations regarding
pricing of sponsorships vs. ad sizes.
9. Member inputs: No one presented a
member input.
10. Tech: David Griffith asked the group
what they thought about making CVAR vehicle logbooks larger, i.e., a
half-fold of an 8.5x11 sheet. There was no support for the idea, and it
was dropped. It was reiterated that the informal custom of half-day TTP
for $50 has been discontinued.
11. 15 minute break from 1:40 pm to 2:00 pm.
12. Budget and marketing report: David
Littlefield reported on the financial improvement recommendations
effort he undertook along with John Gaudette and Bruce Revennaugh. In
addition, Tony Welch was present to address marketing ideas. Volunteer
help from the ladies auxiliary has been solicited by Bob
Green, with no response to date. In summary, most of
our costs are relatively fixed; the greatest opportunity to ensure the
club's financial health is through increased participation through
marketing efforts and special "feature" events (e.g., Friends of
Triumph, MG Clubs, etc.). Tony Welch
presented several marketing ideas, including the promotion of marque car corrals at our events. Dan Chapman
has also stated an interest in helping with marketing ideas. Bumper
stickers were discussed. It was noted that Bill Haga is a graphic
artist by trade, and may be able to assist our marketing efforts.
Victory Lane magazine has some nice handout brochures on how to get
started in vintage racing, with a blank place for us to imprint with
CVAR contact information. A supply of
these brochures will be requested from VL. It is planned that the fall
2009 "Thunder on the Cimarron" event at Hallett will feature front engined
Formula Juniors, with a specific feature race for them. Ride arounds/drive arounds
are popular, but they add $1200 to the insurance cost of a single
event, so they are not being further pursued.
It was agreed that there would be no free
entry/car rental for a selected worker at the September 2009 TWS event.
It was also agreed that at the February 2009 and September 2009 events
at TWS, refreshments like beer/chips/dip would be provided in lieu of a
full dinner. The November 2009 awards banquet will be handled as
before, with a full dinner provided. John Fershtand
will work with Dan Ruehs for arranging
dinner and beer at the May 2009 event at EaglesCanyon. The EaglesCanyon course has been significantly improved. Large
sections have been repaved, and the off-course areas are continuously
being groomed to remove rocks, plant sod, etc. Dan Ruehs,
ECR
race
chairman,
is
to
provide
an
article on the ECR improvements for
the CVAR newsletter
President George Curl formally thanked David Littlefield, John
Gaudette, and Bruce Revennaugh for their work preparing their special
CVAR Financial Committee Report.
13. Authenticity: The BoD discussed the latest input to CVAR's FIA/IMSA rules from Seth Higgins as
regards 1973-1974 Porsche RSR (non-available) twin plug cylinder heads.
Don Gwynne noted that it is the non-availability of the RSR twin plug
heads (only about 50 sets were ever produced by Porsche) and not the
fact that the single plug head is less expensive, that mitigates in
favor of approving this proposed change. Roy Allen moved to approve
Seth's proposal to allow use of (available) single plug cylinder heads
on 1973-1974 Porsche RSR cars. David Littlefield seconded the motion,
which passed unanimously. There was discussion regarding roll cages
picking up suspension points, penetrating firewalls, etc. Group reps
will be asked to look at where we are today before any decisions or new
rules will be promulgated.
Weight targets for all the different
Porsche 911 versions are still not nailed down, but it is believed that
all CVAR cars are near the current target weights.
14. Action items and assignments:
Remind everyone that the spring 2009
event at Hallett will run the course
backwards.
15. Next meeting was set for Saturday,
30
May
2009, same
time and place.
16. Adjournment. The meeting was by
President George Curl at 3:37 pm.
